
Beth Marhsall, producing artistic director for the Orlando Fringe Festival, sent out an email today to Fringe applicants I thought I would share with you. I thought this would be of interest to those who might want to produce a show in the future and to those who are just curious as to how the Fringe works. I know I am.
Greetings 2006 Fringe Applicants~
Thank you all for submitting to the 2006 Orlando-International Fringe Theatre Festival. I am very excited about the potential of your offerings and truly will do my best to get each and every one of you into our festival and one of your desired venues.
As you know, the 2006 Orlando Fringe Lottery is scheduled to take place on Monday, Oct. 24, 2005 at 6pm SHARP! The lottery event is from 5:30-7pm. We encourage you all to come by and to get some snacks and drinks and witness the lottery. Terry Olson, Orlando Fringe Founder and overall O-Town arts GURU will be doing the honors of drawing at the OPEN-TO-THE-PUBLIC event!
The lottery will be held at 398 West Amelia Street at The Studio Theatre next to the Fringe offices. (FYI- it could cost you between $2-$10 to park in the parking garage depending on the events taking place that evening) I encourage you to arrive around 5:40pm in hopes to avoid having to pay. Unfortunately, Fringe has ZERO control over the parking garage and cannot validate parking tickets.
There will be pizza, snacks and drinks provided! This is a VERY casual and informal event. It takes all over 3 minutes to do the actual drawing itself, so be here by 6pm, should you wish to hear the whole lottery. PLEASE DON”T CALL THE FRINGE OFFICE ASKING ABOUT YOUR STATUS!!!! I will send out an e-mail to you all as soon as I have the answers to all your questions. Once you receive that e-mail, should you STILL have questions, please feel free to call me and I will gladly answer them. J
Here’s how our lottery works-
The Orlando Fringe, unlike most other Fringes is fortunate enough to now know ALL our venues going into the application process. You have submitted your application giving me info such as your 1st,2nd,3rd, choice venues and show lengths and number of desired shows.
These elements factor greatly into the lottery equation, as does your geographical location and of course, the greatest factor of all- good ole’ luck of the draw!!!!!!
Because you all have various show lengths, venue choices and desired number of shows, there is NO way for me to tell you 100% if you are in the festival, your desired venue and with your desired number of shows until we have the 100% random lottery and put you with a number from that lottery.
60% of our spaces are held for local (Central Florida artists)
40% of our spaces are for national and international artists- 10 of these slots are held for those applying through the CAFF touring lottery. Should all those 10 slots not be filled, they are opened up for other artists in international, national and local categories in that order. (For this lottery 7 are filled and 3 are available)
If you are drawn within the first 20 of the lottery, it is safe to say you are in the 2006 festival and most likely in you desired venue, with your desired number of shows.
Unless, the first 20 drawn all want the same venue as one another. (odds of this are so low-but possible)
Once the lottery has happened and a random number is associated with your show. I then go in order and place your show in a venue
based on your 1st choice. I do this until the time in each venue is maxed out. I then place you in your 2nd choice venue with your 1st choice of desired shows. If that venue is closed, I go to your 3rd choice. If that venue is closed, I call you and give you several options, less shows in desired venue, shorten your show, go to a 4th choice venue, if none of these work for you, Fringe refunds your money in full. If something else works for you, we invoice or reimburse whichever the case may be. Fringe also does reimbursements or invoices should you receive your 2nd or 3rd choice since you have paid for your 1st.
This process can get slowed down if you get called and do not contact me back in a prompt fashion. I am then unable to go to the next person in line without hearing back from you 1st. To avoid any confusion or long hold-ups, I am implementing a 24 hr. deadline to return the call I have made to you, should you not respond within that timeframe, I will go to the next person/group and you group will go to the last number. So it is VERY IMPORTANT TO RESPOND IMMEDIATELY TO A CALL REGARDING LOTTERY!!!
Once I have placed everyone that got in their applications by Oct. 15th I will then go on a first come first serve basis from the waitlist.
At the moment I have 60 lottery applicants and 3 waitlisters. Our numbers are already up from last year.
I hope this gives you all a greater understanding of how this whole “lottery- thing” works! Should you have any questions, please feel free to ask.
NOTE- IN THE EVENT THAT HURRICANE WILMA HAS HIT OR IS HITTING US AT THE TIME OF THE LOTTERY, WE OBVIOUSLY WILL RESCHEDULE! I will be in contact with you all as soon as possible.
I look forward to meeting you all and seeing some my locals at the lottery!!!!!!